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Privacy Policy

Last updated: 10/12/2025

This Privacy Policy explains how Ineson Payroll Services Ltd (“we”, “us”, or “our”) collects, uses, and protects personal data when you visit our website www.inesonpayroll.co.uk or use our outsourced payroll services. We are committed to safeguarding your personal information in accordance with the UK GDPR and the Data Protection Act 2018.

1. Who We Are

Ineson Payroll Services Ltd
Registered address: Premier House, Bradford Road, Cleckheaton, West Yorkshire, England, BD19 3TT
Company number: 05224829
Email: admin@inesonpayroll.co.uk
Phone: 0330 111 6370 or 01274 860102

We are the data controller for personal data collected through this website. For payroll clients, we may also act as a data processor, processing employee data on your behalf.

2. Personal Data We Collect

When You Use Our Website

We may collect:

  • Name

  • Email address

  • Telephone number

  • Company name

  • Information you submit through enquiry forms

  • Technical data (IP address, browser type, pages viewed, time spent on site)

  • Cookies and tracking data (see section 10)

When You Use Our Payroll Services

We may collect employee and contractor data that clients provide to us, including:

  • Full name

  • Home address

  • Date of birth

  • National Insurance number

  • Bank details

  • Payroll, tax and employment information

  • Payslips and HMRC-related information

We only process this data as instructed by our clients.

3. How We Use Your Data

We use your data to:

  • Respond to enquiries and provide quotations

  • Deliver payroll and related services

  • Maintain accurate financial and tax records

  • Improve our website and services

  • Comply with legal obligations

  • Communicate important service updates

  • Manage client relationships

We will never sell your personal information.

4. Our Legal Basis for Processing

We process personal data under the following bases:

  • Contractual necessity – when providing payroll services or responding to enquiries

  • Legitimate interests – improving our website, business operations, and user experience

  • Legal obligation – complying with HMRC, tax, and employment regulations

  • Consent – where required for cookies or marketing communications

5. How We Share Your Information

We may share personal data with:

  • HMRC and other regulatory authorities

  • Software providers (e.g., payroll platforms)

  • Professional advisers (auditors, accountants, legal advisors)

  • Banks and payment service providers

  • IT and website hosting providers

All third parties are required to maintain strict confidentiality and comply with data protection legislation.

6. International Transfers

If we transfer data outside the UK, we ensure adequate safeguards such as:

  • UK-approved International Data Transfer Agreements (IDTAs)

  • UK Addendum to the EU Standard Contractual Clauses

  • Transfers to countries with adequate protection status

7. Data Retention

We retain personal data only as long as necessary for:

  • Payroll processing

  • Legal, tax, or regulatory requirements

  • Business record-keeping

Payroll-related records are typically held for 6 years after the end of the financial year.

8. Your Data Protection Rights

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Object to processing

  • Request data portability

  • Withdraw consent (where applicable)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO Website: https://ico.org.uk

To exercise your rights, contact us at: admin@inesonpayroll.co.uk

9. Security Measures

We take appropriate technical and organisational measures to protect your personal data, including:

  • Encrypted data transmission

  • Secure servers and firewalls

  • Access controls and authentication

  • Staff training and confidentiality obligations

10. Cookies & Tracking Technologies

Our website uses cookies to:

  • Ensure site functionality

  • Analyse website traffic

  • Improve user experience

You can manage or disable cookies through your browser settings. For more details, please see our Cookie Policy.

11. Links to Third-Party Websites

Our website may contain links to external sites. We are not responsible for their content or privacy practices.

12. Changes to This Privacy Policy

We may update this policy periodically. The latest version will always be posted on our website with the date of revision.

13. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact:

Ineson Payroll Services Ltd
Email: admin@inesonpayroll.co.uk
Phone: 0330 111 6370 or 01274 860102
Address: Premier House, Bradford Road, Cleckheaton, West Yorkshire, England, BD19 3TT